Request for Proposals (RFP) for Youth Violence Prevention Services

1. Click on the following web address: https://agency.e-cimpact.com/login.aspx?org=40036F
2. If you are new to e-CImpact, click on the green button labeled: “Click here to create a new e-CImpact account”
   1. Enter the requested information to create a profile
3. Once you have created a profile and logged into your account you will see a blue box labeled Apply/Report and underneath that you will see the names for one of two PCCD grant application forms, PCCD Violence Prevention or PCCD School-Based Behavioral Health Services.
   1. Click on the RFP application link and select which RFP you are applying for (PCCD Violence Prevention or PCCD School-Based Behavioral Health Services)
   2. Once you select the RFP you are applying for, then you will be able to answer the questions and submit your form.

SCOPE OF SERVICES

• Work collaboratively with Allentown School District (ASD) administrators and Raub Middle School stakeholders to provide identified supports to students and families.
• ​Communicate regularly with stakeholders regarding scope of work, collect and provide requested data, and submit all required reporting for UWGLV’s PCCD grant by stated deadlines.
• Provide in-person individual and small group mentoring for identified students on a daily basis at Raub Middle School.
• Help proactively identify and de-escalate incidents of youth violence that may occur in school hallways, stairwells or cafeteria, providing conflict resolution supports for students.
• Help develop and provide identified Safe Corridors to and from school, in partnership with ASD, Raub Middle School staff, United Way Community School staff, and the Allentown Police Department, in an effort to reduce incidents of youth violence en route to and from school and foster a greater sense of safety among students.
• Engage and maintain relationships with student families, and help connect families with basic need supports as needed (food, housing, mental health, transportation).
• Facilitate a Raub Youth Safety Task Force/Advisory Board with parents/caregivers, Raub school staff, Allentown Police Department, ASD administrators, students and community leaders to identify safety concerns and collaboratively develop and execute solutions.
• Connect at-risk Raub Middle School students with prosocial events, activities and opportunities, in partnership with United Way Community School staff, such as after school positive youth development programs, leadership opportunities, community service, career building experiences available at Raub Middle School or elsewhere within the Allentown community.
• Offer resources and strategies to classroom teachers regarding student behavior, risk factors, relationship building and trauma informed practices.
• Participate in any additional school level or UWGLV PCCD grant related meetings as required, such as the school attendance team meetings, Student Assistance Program meetings, community safety meetings, etc.
• Complete all required staff trainings (mindfulness, mandated reporter, trauma informed practices, possibly Student Assistance Program, etc.) and submit all required clearances.
• Follow all of the District’s procedures and protocols as found at https://go.boarddocs.com/pa/alen/Board.nsf/Public. 

RFP GENERAL REQUIREMENTS

• Crisis Intervention and Conflict Resolution to reduce, de-escalate and prevent youth violence at and around Raub Middle School
• Mentoring and Connection to Pro-Social Activities
• Family Outreach, Education and Connection to Basic Need Resources
• Safe Corridors to and from Raub Middle School
• Convene Student-Parent-School-Community Youth Safety Task Force
• Trauma informed and Culturally Responsive Practices

Proposal Requirements:

1. Proposals must include all aspects of the above stated Qualification Requirements.
2. Proposals must provide methods that will be used during in-person individual and group mentoring for students on a daily basis.
3. Proposals must include previous experiences and plans to engage, maintain relationships and build trust with student families.
4. Proposals must include an estimate of how many students would be served by each mentor per school year.
5. Proposals must include at least one reference of persons familiar with similar work done by the applicant agency. 
6. Proposals must include a description of how funded services would provide effective interventions to mitigate or prevent incidence of youth violence and increase sense of safety for Raub Middle School students.
7. Proposals must include a description of how the agency demonstrates a commitment to Diversity, Equity and Inclusion (DEI), and detail their experience serving the Black and Hispanic community, non-native English speakers or non-English speakers.
8. Proposal must include how provider will create and build a professional working relationship with all necessary and appropriate school, district and community school staff, as well as UWGLV project leads and how provider will provide leadership and support to school staff in the areas of youth safety and violence mitigation.
9. Proposal should include a complete description of ongoing supervision and professional development planning for provider’s school-based personnel.
10. Itemized Budget: Provider should include a detailed itemized budget for school-based mentors and violence interrupters and delineate the following:
    1. Scope of services
       1. Projected expenses by line item
       2. Narrative providing budget justifications.​
    2. Personnel
       1. For those individuals who would be funded to provide school-based services through this RFP, include a description of their experience, skill set, length of employment with the provider, professional licensing or degrees.

EVALUATION AND AWARD SELECTION CRITERIA

1. The following criteria will be used, without limitation, in evaluating proposals and determining the most responsible nonprofit provider:
   • Relevant background, experience, education, and qualifications of key personnel. (20%)
   • The provider’s technical understanding of the scope of services and proposed professional services as evidenced by the proposal submitted. (20%)
   • Cost (40%)
   • Ability to demonstrate trauma informed and culturally responsive services (20%)
2. UWGLV will evaluate all responsive and responsible proposals based on the criteria referenced above. UWGLV may afford providers the opportunity to clarify proposals for the purpose of assuring a full understanding of their responsiveness to the RFP.

GENERAL REQUIREMENTS AND CONDITIONS

1. UWGLV will initially review all proposals to determine responsiveness. Any proposal that does not address all requested requirements or is incomplete will not be considered.
2. Insurance - The selected provider shall be required to furnish proof of insurance coverage within ten (10) days of receipt of Notice of Selection. Insurance shall be issued by an insurance company licensed to conduct business in the Commonwealth of Pennsylvania. Insurance coverage shall remain in full force for the duration of the contract term including any and all extensions or renewals thereof. Each insurance certificate shall contain a thirty (30) day notice of cancellation. All renewal certificates shall be furnished at least thirty (30) days prior to policy expiration.
   1. Commercial General Liability, including Contractual Liability Insurance, with limits not less than $1,000,000 per occurrence, $3,000,000 annual aggregate. All, if any, deductibles are the sole responsibility of the selected Provider to pay and/or indemnify.
   2. Workers' Compensation in accordance with Pennsylvania Statutes.
   3. The Allentown School District is named as Additional Insured and shall be in a form and with companies satisfactory to Allentown School District. under the Commercial General Liability and Employer's Liability insurance policies.
   4. The certificates of insurance shall provide that coverage afforded under the applicable policies will not be cancelled, modified, or allowed to expire until at least thirty (30) days’ prior written notice has been given to the Allentown School District.
   5. It is further agreed that the amount of insurance required herein does not, in any way, limit the liability of the school-based mental health provider by virtue of its promise to hold the Allentown School District harmless so that in the event that any claim results in a settlement of judgment in any amount above the limits.
3. Conditions - Applicants to this RFP will be expected to adhere to the following conditions and must make a positive statement to that effect in the proposal submitted:
   1. The selected provider must have an office or facility in Pennsylvania. The specific location of the office or facility must be identified in the proposal submitted.
   2. The selected provider must have a personnel/resources reserve sufficient to assure service continuity and agree to maintain an adequate level of qualified personnel for the term of the Agreement.
   3. The selected provider must agree to maintain and preserve confidentiality in all matters relating to the resultant contract and services provided under it.
   4. The selected provider must agree to accept and follow management direction from the District and specifically, the District's designated personnel that oversees student social-emotional and behavioral health services, as well as the assigned UWGLV personnel.
   5. The selected provider must agree to conform to all applicable laws and ordinances and statutes of the Federal Government, Commonwealth of Pennsylvania, and the City of Allentown.
   6. The selected provider must agree that the contract between the District, UWGLV and the provider shall be governed by and construed in accordance with the laws of the Commonwealth of Pennsylvania and the ordinances of the City of Allentown.
4. Commit to providing UWGLV all requested data on their funded services in order to remain in compliance with PCCD reporting requirements and by agreed upon due dates.